EVENT MANAGEMENT

Trade Fair
& Community Convention

Visitors

10.000

05 - 07.10.2018


MAG is a convention focused on video games and Japanese culture, including anime, manga, and cosplay. The event offers exhibitions, stage shows, panels, a Maid Café, and an Anime Cinema, attracting over 10,000 visitors in its first year.


      Concept Development:

        • Developed first concepts for the redesign of the former convention from Hamburg.

        • Focused on creating a wide-ranging entertainment event to appeal to a large audience.

          Volunteer Coordination:

            • Coordinated volunteers, assigning roles and ensuring an comprehensive schedule for the whole event.

            • Provided training and support throughout the event.

              VIP Management:

                • Managed bookings for VIP guests, including artists and influencers, caring for travel, accommodation and catering, including special wishes to ensure all needs were met, facilitating a positive experience.

                    Additional Event Arrangements:

                      • Organized the Maid Café, coordinating staff, menus, and scheduling.

                      • Executed a local marketing campaign at the city center to promote the event for locals.

                      • Engaged with visitors as a hostess and on the helpdesk.

                          Press and Media Relations:

                            • Managed media relations and handled inquiries from journalist’s pre- and post-event.

                            • Developed and executed press strategies, including drafting press releases with event data.

                                Budget and Ressource Management:

                                  • Supported creation, monitoring expenditures, and evaluating the performance of the event budget.

                                  • Ensured timely delivery of goods and services, maintaining quality standards.

                                      Risk Management and Compliance:

                                        • Ensured all events adhered to applicable regulations and safety protocols.

                                        • Proactively assessed potential risks and implemented strategies to mitigate them.

                                            Organizer

                                            Trade fair & Congress

                                            Visitors: 4.500

                                            25. - 27.06.2019


                                            Rapid.Tech 3D is a trade fair and congress focusing on additive manufacturing and 3D printing technologies. The event includes exhibitions, conferences, and networking opportunities.


                                                Research and Planning:

                                                  • Conducted research tasks to support event planning.

                                                  • Developed detailed event plans, timelines, and budgets.

                                                      Logistics Coordination:

                                                        • Coordinated logistical aspects, including scheduling and resource allocation.

                                                        • Coordinated attendee management, especially focusing on acquisition.

                                                            Marketing and Promotion:

                                                              • Created promotional materials (flyers, booklets, lanyards, and more...) and digital campaigns for social media.

                                                                  THE VOLUNTEER EXPERIENCE


                                                                  "The Volunteer Experience" is an organization supporting multi-day business events in the games industry. Since joining in 2017, I’ve advanced to a senior controlling position, contributing to multiple international events taking place in Germany.


                                                                      Event Coordination and Logistics:

                                                                        • Contributed to event planning, such as scheduling and speaker coordination at WOMENIZE! on devcom in 2019.
                                                                        • Managed entry points, schedules, and equipment distribution to ensure seamless event operations:
                                                                          • Ensured the safety, functionality, and availability of event tools.
                                                                          • Distributed and managed technical equipment, such as headsets and exhibition hardware.

                                                                            Team Leadership and Coordination:

                                                                              • Instructed and coordinated new volunteer groups, fostering teamwork and efficiency.

                                                                              • Collaborated with event managers to allocate resources and address real-time challenges.

                                                                                  Attendee Experience Optimization:

                                                                                    • Engaged with attendees to provide guidance, answer questions, and enhance their experience.

                                                                                    • Engaged with industry professionals, including speakers and VIPs, ensuring their needs were met.

                                                                                    • Quickly identified and resolved on-site issues, maintaining a positive attendee experience.

                                                                                        ETA 2018

                                                                                        Games
                                                                                        Conference

                                                                                        Visitors

                                                                                        250

                                                                                        31.01.2018


                                                                                        beta is a student organized, German games conference at the University of Applied Sciences Mittweida. The event showcases student-developed games, features talks and workshops by industry professionals.


                                                                                            Event Planning and Management:

                                                                                              • Organized and managed the conference with a team of four other university students.

                                                                                              • Coordinated a full day of entertainment, education, and networking opportunities.

                                                                                                Speaker and Workshop Coordination:

                                                                                                  • Invited industry speakers and organized their talks and workshops.

                                                                                                  • Managed schedules and ensured smooth transitions between talks and workshops in multiple locations.

                                                                                                    Marketing and Promotion:

                                                                                                      • Developed and implemented marketing strategies to maximize event visibility, utilizing social media campaigns, local posters, and stickers for promotion.

                                                                                                          Live Stream and Moderation:

                                                                                                            • Structured and organized the live stream (on Twitch) of the event.

                                                                                                            • Acted as a live moderator in the TV studio; writing the script, captivating the audience and leading discussions.

                                                                                                                After-Show Party Planning:

                                                                                                                  • Planned the after-show party, including venue selection, booking a DJ, and arranging for beverages and food to ensure a seamless and enjoyable experience for attendees.

                                                                                                                      Budget and Logistics Management:

                                                                                                                        • Conducted direct outreach to potential sponsors, negotiating terms and securing valuable event partnerships.

                                                                                                                        • Worked on sponsorship coordination, ensuring sponsor visibility and engagement during events.

                                                                                                                        • Tracked and reported on budget performance, making adjustments as necessary.

                                                                                                                        • Coordinated all logistical aspects, including scheduling, layout design, and resource allocation.

                                                                                                                            EVENT MANAGEMENT SKILL OVERVIEW

                                                                                                                            EVENT PLANNING & COORDINATION


                                                                                                                            Organizing & coordinating events
                                                                                                                            with detailed schedules and budgets.


                                                                                                                            Managing logistics

                                                                                                                            for resources and venues.


                                                                                                                            Tracking event performance metrics
                                                                                                                            to optimize future planning.

                                                                                                                            MARKETING & PROMOTION


                                                                                                                            Developing targeted marketing strategies

                                                                                                                            to enhance visibility and attendee engagement.


                                                                                                                            Leveraging both social media
                                                                                                                            and offline marketing channels
                                                                                                                            to promote events.


                                                                                                                            Managing press relations
                                                                                                                            to boost coverage and visibility.

                                                                                                                              COLLABORATION


                                                                                                                              Enhancing communication
                                                                                                                              via clear and consistent feedback.


                                                                                                                              Supporting the team,

                                                                                                                              addressing challenges promptly.


                                                                                                                              Engaging audiences

                                                                                                                              as a live moderator, hostess or
                                                                                                                              at a helpdesk.

                                                                                                                              MS Office

                                                                                                                              Outlook

                                                                                                                              Photoshop

                                                                                                                              MS Visio

                                                                                                                              MS Teams

                                                                                                                              InDesign

                                                                                                                              Sharepoint

                                                                                                                              Discord

                                                                                                                              Illustrator

                                                                                                                              GoogleDrive

                                                                                                                              Slack

                                                                                                                              Premiere Pro

                                                                                                                              Instagram

                                                                                                                              TikTok

                                                                                                                              Twitter/X

                                                                                                                              Twitch

                                                                                                                              YouTube

                                                                                                                              Trello

                                                                                                                              Asana